The process to submit forms to the Graduate and Professional School at Texas A&M University has now become electronic for some forms. The new submission system is in DocuSign.
Please note that you need to log into DocuSign before initiating any forms. Logging in will automatically link the account with your NetID and will link your credentials with the forms you submit.
Preliminary Examination Checklist and Report Form (Doctor of Philosophy Only)
The Preliminary Examination Checklist and Report Form has the checklist and report form together. The student will need to fill in the information for the checklist, nothing for the report form. After the checklist and report form have been approved by the department it will be sent to your committee. The committee should not approve the checklist and report form until after the exam has been completed.
This way no decision has been entered into the report form until the exam is complete. These forms have to be approved by a deadline set by the Graduate and Professional School.
To see the deadline dates, visit the Graduate and Professional School's calendars and deadlines webpage.
Steps to submit form:
- These are two pages but one form.
- You will need to initiate the request in DocuSign.
- When filling in the emails required in the form, you will need to use the NetID email address for them all. Should you not know the NetID email address for the faculty member, you will need to contact them for it.
- For the staff graduate advisor, use the following information: Karrie Bourquin – grad-advisor@cse.tamu.edu.
- For the department head, use the following information: John Keyser – keyser@tamu.edu.
- After filling in the name and email for all committee members and the graduate advising office, you will need to complete the applicable information for the form.
- Then click “begin signing” to complete the rest of the requested fields on the form.
- DocuSign will then send a link for approval to the staff graduate advisor. After it is approved by the staff graduate advisor, it will be sent to your committee to sign. The form will only be sent to the email you provide in DocuSign. If the email is not the NetID email, it will not be received. This can cause the form to be voided and take extra time in processing. A voided form will be sent back to the student and will have to submit resubmitted.
Proposal and Approval Page Form (Thesis and Doctor of Philosophy Only)
The Proposal Approval Page Form is one page, but it will require you to upload your proposal. The approval page and proposal should not be submitted until after the prelim has been passed. These forms have to be approved by a deadline set by the Graduate and Professional School.
To see the deadline dates, visit the Graduate and Professional School's calendars and deadlines webpage.
Steps to submit form:
- You will need to initiate the request in DocuSign.
- When filling in the emails required in the form, you will need to use the NetID email address for them all. Should you not know the NetID email address for the faculty member, you will need to contact them for it.
- For the staff graduate advisor, you will use the following information: Karrie Bourquin – grad-advisor@cse.tamu.edu.
- For the department head, you will use the following information: Dr. John Keyser – keyser@tamu.edu.
- After filling in the name and email for all committee members and graduate advising office, you will need to complete the applicable information for the form.
- Upload the proposal.
- Then click “begin signing” to complete the rest of the requested fields on the form.
- DocuSign will then send a link for approval to the staff graduate advisor. After it is approved by the staff graduate advisor, it will be sent to your committee to sign. The form will only be sent to the email you provide in DocuSign. If the email is not the NetID email, it will not be received. This can cause the form to be voided and take extra time in processing. A voided form will be sent back to the student and will have to submit resubmitted.
Request for Final Exam Form (Thesis and Doctor of Philosophy Only)
Before submitting the Request for Final Exam Form, please make sure you meet all the requirements to take your final exam. This request has to be approved by your chair, co-chair (if applicable), the Department of Computer Science and Engineering and OGAPS before you can take your final exam.
This can take time so you will want to submit the request no less than 15 days before your exam date. This form has to be approved by a deadline set by the Graduate and Professional School.
To see the deadline dates, visit the Graduate and Professional School's calendars and deadlines webpage.
Steps to submit form:
- This is one page in DocuSign. You will need to initiate the request in DocuSign.
- When filling in the emails required in the form, you will need to use the NetID email address for them all. Should you not know the NetID email address for the faculty member, you will need to contact them for it.
- For the staff graduate advisor you will use the following information: Karrie Bourquin – grad-advisor@cse.tamu.edu.
- For the department head you will use the following information: Dr. John Keyser – keyser@tamu.edu.
- After filling in the name and email for all committee members and graduate advising office, you will need to complete the applicable information for the form.
- Click “Begin Signing” to complete the rest of the requested fields on the form.
- DocuSign will then send a link for approval to the staff graduate advisor. After it is approved by the staff graduate advisor, it will be sent to your committee to sign. The form will only be sent to the email you provide in DocuSign. If the email is not the NetID email, it will not be received. This can cause the form to be voided and take extra time in processing. A voided form will be sent back to the student and will have to submit resubmitted.
Thesis Approval Page and Thesis Submission (Master of Science Thesis Only)
The Thesis Approval Page and Thesis Submission Form is only to be submitted for a Master of Science thesis degree. Do not use this link if you are submitting your dissertation. You should only submit this form after you have passed your final exam (thesis defense) and all of your committee has approved your thesis. This means they have read over and do not require any changes/additions to your thesis. With this confirmed form the committee, you will then submit your thesis approval page. This form has to be approved by a deadline set by Graduate and Professional School.
To see the deadline dates, visit the Graduate and Professional School's calendars and deadlines webpage.
For any questions on how your thesis should be formatted or helpful workshops, please visit the Thesis and Dissertation Services webpage.
Steps to submit form:
- This is one page in DocuSign. You will need to initiate the request in DocuSign.
- When filling in the emails required in the form, you will need to use the NetID email address for them all. Should you not know the NetID email address for the faculty member, you will need to contact them for it.
- For the staff graduate advisor you will use the following information: Karrie Bourquin – grad-advisor@cse.tamu.edu.
- For the department head you will use the following information: Dr. John Keyser – keyser@tamu.edu.
- After filling in the name and email for all committee members and graduate advising office, you will need to complete the applicable information for the form.
- Then click “begin signing” to complete the rest of the requested fields on the form.
- DocuSign will then send a link for approval to the staff graduate advisor. After it is approved by the staff graduate advisor, it will be sent to your committee to sign. The form will only be sent to the email you provide in DocuSign. If the email is not the NetID email, it will not be received. This can cause the form to be voided and take extra time in processing. A voided form will be sent back to the student and will have to submit resubmitted.
After submitting your thesis approval page, you will need to submit your thesis to the . You submit your thesis to the Thesis Office. There is a hard deadline for submitting your thesis.
To see the deadline dates, visit the Graduate and Professional School's calendars and deadlines webpage.
Dissertation Approval Page (Doctor of Philosophy Only)
The Thesis Approval Page and Thesis Submission is only to be submitted for a Doctor of Philosophy degree. Do not use this link if you are submitting your thesis. You should only submit this form after you have passed your final exam (dissertation defense) and all of your committee has approved your dissertation. This means that they have read over and do not require any changes/additions to your dissertation. With this confirmed form from the committee, you will then submit your dissertation approval page.
This form has to be approved by a deadline set by the the Graduate and Professional School.
To see the deadline dates, visit the calendars and deadlines webpage. For any questions on how your dissertation should be formatted or helpful workshops, please visit the Thesis and Dissertation Services webpage.
Steps to submit form:
- This is one page in DocuSign. You will need to initiate the request in DocuSign.
- When filling in the emails required in the form, you will need to use the NetID email address for them all. Should you not know the NetID email address for the faculty member, you will need to contact them for it.
- For the staff graduate advisor you will use the following information: Karrie Bourquin – grad-advisor@cse.tamu.edu.
- For the department head you will use the following information: Dr. John Keyser – keyser@tamu.edu.
- After filling in the name and email for all committee members and graduate advising office, you will need to complete the applicable information for the form.
- Then click “begin signing” to complete the rest of the requested fields on the form.
- DocuSign will then send a link for approval to the staff graduate advisor. After it is approved by the staff graduate advisor, it will be sent to your committee to sign. The form will only be sent to the email you provide in DocuSign. If the email is not the NetID email, it will not be received. This can cause the form to be voided and take extra time in processing. A voided form will be sent back to the student and will have to submit resubmitted.
After submitting your dissertation approval page, you will need to submit your dissertation. You submit your thesis to the Thesis Office via the thesis and dissertation submission system. There is a hard deadline for submitting your thesis.
To see the deadline dates, visit the Graduate and Professional School's calendars and deadlines webpage.
Copyright and Availability Form (Thesis and Doctor of Philosophy Only)
When you submit your thesis or dissertation, you are required to submit a Copyright and Availability Form. For more information on the form, visit the Graduate and Professional School’s thesis and dissertation services page.
This request has to be approved by your chair and you. It will not go to the graduate advising office. Since the gradate advising office does not approve the form, they will not be able to check the status. You can check the status of the form in DocuSign.
Steps to submit form:
- This is one page in DocuSign. You will need to initiate the request in DocuSign.
- To complete all applicable information, click “Begin Signing” and complete all requested fields on the form.
- When filling in the emails required in the form, you will need to use the NetID email address for you and your advisor. Should you not know the NetID email address your advisor, you will need to contact them for it.
- After it has been approved by you and your advisor, it will be sent to the Graduate and Professional School for approval.
- You can check the status of your form in DocuSign.
Graduate Student Graduation Cancellation Form
The Graduate Student Graduation Cancellation Form is not found on DocuSign. It is a paper form that has to be signed by you, your committee chair, and the graduate advising office. The graduation cancellation form is completed when a student wishes to cancel their application for graduation. When this form has been processed, the graduation application will be removed from your Howdy account.
You will not receive a refund for your graduation application. The next semester you wish to graduate, you will need to submit a new graduation application and pay a new application fee. This request is submit to the Graduate and Professional School approval. The request can be denied.
Steps to submit form:
- You will need to initiate the request by sending the completed form to the advising office as a PDF attachment in an email to grad-advisor@cse.tamu.edu.
- The advising office will sign for the department head and submit the request to the Graduate and Professional School.
- The Graduate and Professional School will then send an email with approval or denial of the request.
Non-Resident Tuition Waiver
This form is only submitted by the department that has offered you a GAR/GANT/GAT position. This form is not submitted by you or your current academic department (unless they are providing the employment position).
Please do not contact the graduate advising office requesting information on how you can submit the waiver. Instead, you will want to contact the department that has offered you employment. After the employing department has submitted the request in DocuSign, the advising office will receive an email to sign the form. We will not sign the form unless it has been submitted and signed by the employing department.
For more information on the Non-Resident Tuition Waiver form, visit the Graduate and Professional School's webpage.
Request a Letter of Completion
The Request a Letter of Completion Form is not found on DocuSign. It is a paper form that has to be signed by you and does not require any signature or approval from the graduate advising office. The Letter of Completion, which states that requirements for the degree have been fulfilled, can only be provided once all degree requirements have been met.
Degree conferral occurs only at the end of each fall, spring and summer semester. This letter cannot be issued once the degree has been conferred. For any questions about the Letter of Completion, you will need to contact the Graduate and Professional School. For any questions on how it will affect your visa, you will need to contact the International Student Services office.