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Texas A&M University College of Engineering and Texas A&M Engineering Experiment Station Staff Advisory Bylaws

Approved:  June 6, 2014, by Dr. M. Katherine Banks
Revised: June 11, 2020

Article I. Purpose

The purpose of the Engineering Staff Advisory Council (ESAC) is to facilitate communication between the Staff and the Vice Chancellor and Dean of Engineering. Information will be shared with the Vice Chancellor and Dean of Engineering. The goal is to empower staff employees within the college of engineering and Texas A&M Engineering Experiment Station (TEES), enhance their work environment and build a sense of community.

In order to achieve these goals, the Council will:

  • Serve as a liaison and advisor to the Vice Chancellor and Dean of Engineering on staff issues.
  • Listen, collect and respond to the ideas, concerns and suggestions regarding issues which pertain to all staff employees.
  • Convey these ideas, concerns and suggestions to the Vice Chancellor and Dean of Engineering.
  • Improve and promote professional development, mentoring programs, and recognition opportunities for all staff.
  • Provide a conduit for information, such as procedural changes, concerning adjustments in policies and procedures within the college and TEES.

* The Council does not replace the established channels for employee disputes handled by ENGINEERING HR.

Article II. Membership

  • The committee will consist of 19 benefit eligible members who are 1) employed by the college or TEES as identified by an “E” PIN position and 2) employed at 50% effort or more for at least 4.5 months out of the year.
  • The committee will be comprised of 19 members from the following designations: TEES, the college’s academic departments, engineering service offices (Office of the Vice Chancellor and Dean, Engineering Development Office, Engineering International Programs/Qatar Support Office, Engineering Academic and Student Affairs, Engineering Business Services, Engineering IT, and Engineering Communications,) and RELLIS campus.
  • To be eligible for nomination and election to the Council, the staff member must be able to make the time commitment and be in good standing with his or her unit.
  • The elected Council members will serve for two years after the member has been voted into the Council.
  • Members may serve for two (2) consecutive terms, but must take a one (1) year sabbatical before being eligible for re-election to the council.
  • Voting by TEES and College of Engineering staff to fill vacancies created by members rotating off the Council will take place annually.
  • The Vice Chancellor and Dean will appoint one individual to serve as the Dean’s Liaison to ESAC.   The Dean’s Liaison will be a non-voting, ex-officio member of ESAC and will be ESAC’s point of contact for communication to and from the Dean.
  • The Engineering Staff Ombudsperson will serve as a non-voting, ex-officio member of ESAC.
  • When a vacancy occurs mid-term, a nominee will be selected by the Council to fill out the remaining term. This partial term will not preclude the member from serving a two (2) year term.
  • The Council will elect three (3) leadership positions within the Council:
    • Chair
    • Vice Chair
    • Secretary
  • Each elected position within the Council will be a one-year term.
  • The meetings of the Engineering Staff Advisory Council will follow “Robert’s Rules of Order.”
  • Elections for vacancies will occur in June each year and terms will begin in July.

Article III. Quorums and Meetings

  • Meetings will be held monthly beginning in July.
  • The Chair has the right to call for special meetings outside of the regular meeting, when necessary.
  • Each Council member will be allotted three (3) meeting absences per twelve month period. If more than three (3) absences occur, the Council will review the situation surrounding the absences and reserve the right to dismiss the member if the Council so deems.
  • At least one Council member will attend the University Staff Council meetings to keep the Staff Council apprised of university-wide issues.
  • A Quorum will consist if there are 11 members present at a called meeting.

Article IV: Provisions for Changes to the By-Laws

  • The by-laws may be changed by a majority vote of the council.
  • The motion for a proposed change or addition to the by-laws needs to be in writing and precisely worded, showing the difference between the current by-law and the wording of the new by-law.