Note: The following procedures are only a guideline. If you have never traveled under Texas A&M University auspice before, please contact the travel coordinator in Engineering Activities Building B, room 104, for answers regarding your particular travel circumstances.
Prior to trip
- Complete a Texas A&M Travel and Leave (T&L) form. The following information should be included:
- Period of travel
- Destination (city and state)
- Account and project numbers to be charged for the travel
- Estimated expense
- Fill in the appropriate information for a travel advance if necessary
- In the case of student travel, a supervisor must sign the form.
- Take the completed T&L to room 104 in Engineering Activities Building B.
- If a travel advance is needed:
- Texas A&M: The T&L should be submitted NO LATER THAN TWO WEEKS before travel. The travel coordinator must fill out a separate form to request the advance.
- TEES: It is not necessary to fill out a separate form however it still takes extra time to process an advance and the earlier you submit the T&L the better.
During the trip
- When traveling, it is best to save ALL receipts.
After the trip
- Complete a Travel Worksheet Form.
- Take all receipts for which reimbursement is requested to room 104 in Engineering Activities Building B along with the completed Travel Worksheet.
Please note that in order to be reimbursed for hotel charges, accounting must have an itemized bill showing the charges for each day.