This is a list of expectations regarding reserving available rooms in the Peterson Building (PETR) at Texas A&M University.
- You and your group are responsible for the setup and teardown of your event. This includes moving tables, chairs and podiums in the arrangement needed for your event and putting them back to the standard room layout after your event (standard room layouts are posted in each room). NOTE: PETR 118 is the only room where tables may be rearranged.
- You are responsible for leaving the facilities clean and orderly after use:
- All your food trash must be placed in the black trash receptacle located in the first-floor elevator vestibule (near the rear doors).
- Or your trash can be placed in the dumpster behind the building (in between PETR and the Annex).
- Pizza boxes should never be recycled.
- All your trash must be picked up from the floors and furniture.
- You must wipe up all spills or sticky spots. See administrative staff in suite 102 for supplies.
- You must turn off all electronic equipment before you leave the room.
- You must notify our facilities manager (engrfpm-444@tamu.edu) of any equipment malfunctions, carpet stains or other damage to the space. NOTE: You and your group are responsible for damages incurred during use.
- Your event time begins at the time listed on your request. You must include any additional setup or teardown time in your request.
- Catering/food is allowed ONLY with prior approval from the admin staff.
- Vendors (e.g., caterers) must not block roads or walkways. YOU must make parking arrangements with Leia Leveridge (rlleveridge@tamu.edu) or Texas A&M Transportation Services and inform your vendors of the parking guidelines.
- No red drinks or punch of any kind is permitted inside PETR. Maroon/dark icing is not allowed in any event space.
- You may NOT affix objects to the walls, ceilings or stairways of PETR.
- Restricted items include, but are not limited to, confetti, glue, tape, glitter, rose petals and silly string.
- Using candles or open flames of any kind is NOT permitted inside PETR or on the grounds.
- The event space (PETR 118) is equipped with three projectors/screens and a sound system with wireless mics. All Peterson meeting and conference rooms are equipped with a projector/screen, HDMI hookup, whiteboard and camera.
- You will need to bring a laptop to use the projector/screens. All of our rooms are "bring your own device" spaces.
- Sound amplification systems may not be used inside or outside PETR without prior approval from events@cse.tamu.edu.
- Our department is not responsible for lost or stolen articles or for any liability arising from the use of PETR.
- Modifications and exceptions to these policies may be made at any time by the admin staff.
- The department reserves the right to decline future scheduling of events for any organization if these guidelines are not followed.
Need Assistance or Have a Question?
Contact us if you have questions are need assistance related to spaces in the Peterson Building.
- For information technology questions or to request help for set up prior to your event, send an email to cse-helpdesk@tamu.edu or call 979-845-5550.
- For event/meeting space reservation questions, send an email to events@cse.tamu.edu or call 979-845-5534.