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Listed below are the major steps that should be completed for a Ph.D. degree in computer science or in computer engineering. Much of this information is taken from the Steps to Fulfill Doctoral Degree Requirements and Steps to Fulfill Preliminary Exam pages on the Office of Graduate and Professional Studies (OGAPS) website.

As noted below, many of the steps have associated OGAPS forms that need to be submitted. Information on how to submit these forms are available on the OGAPS website. Some forms are being submitted with the use of DocuSign. In all cases, the student is responsible for filling out the form/DocuSign and correctly submitting the forms. Students must use NetID email addresses for all faculty members, not the computer science and engineering department email address. The graduate program assistant is the only email that will use the department email address ( All department head information should be listed as Duncan M. Walker for the name and for the email.

Ph.D. Student Annual Review

All doctoral students in the department are reviewed annually by the entire faculty. The purpose of the Ph.D. student annual review procedure is to encourage and motivate Ph.D. student research, and to provide additional mentoring for graduate study. The student is required to prepare and file certain materials for this review by the announced deadline, typically in mid-April. Details are provided on the  Ph.D. Student Annual Review Procedure page.

Advisory Committee and Degree Plan

Ph.D. students must form an advisory committee and file an approved degree plan. Requirements for the composition of the advisory committee and degree plans can be found on the department's Ph.D. in Computer Science and Ph.D. in Computer Engineering pages.

Qualifier Exam

All Ph.D. students must pass a written qualifying exam. The written exam currently in use is the ETS Major Field Test in Computer Science. The qualifying exam will be offered early each semester, including summer, typically in February, June and October. Students are surveyed to set the exact date. Students may attempt the exam a maximum of three times in the first four semesters (including summer) once they enter the Ph.D. program. For example, the first four offerings for a student who starts in fall will be October, February, June and then October. It is strongly recommended that students take the exam as early as they can. Students should prepare seriously for the exam, rather than just "try it out". The graduate advising office has study materials to help prepare for the exam.

Preliminary Exam

The student must pass the preliminary examination given by the advisory committee as described in the graduate catalog. Please consult the procedures for the preliminary exam page for more information on eligibility requirements, and scheduling and administration practices for Ph.D. preliminary exams in the Department of Computer Science and Engineering.

  • OGAPS Forms: Preliminary Exam Checklist and Report of the Preliminary Exam
  • Deadline: As described on the procedures for the preliminary exam webpage, there are eligibility requirements and deadlines for scheduling and reporting on Ph.D. preliminary exams. Roughly, the preliminary exam is typically held at about the time that the degree plan coursework requirements are completed, and it cannot be taken in the same semester that the degree plan is filed or that the student plans to defend.

Dissertation Proposal

The student must submit a Ph.D. dissertation proposal as described in the graduate catalog. An electronic copy in PDF format of the proposal approved by the committee must be emailed to the advising office. The research proposal form is to be submitted in DocuSign. In DocuSign, use for the graduate program assistant and department head.

If the dissertation research will involve human subjects, animals, infectious biohazards or recombinant DNA, then the student must check with the Research Compliance and Biosafety Division to ensure that they have met all compliance responsibilities. A copy of the appropriate approved research compliance approval form must be submitted with the research proposal. See the frequently-asked-questions page for information on how to submit the necessary approval forms to the Research Compliance and Biosafety Division.

The department has no additional requirements for the proposal beyond that it be approved by the student's advisory committee (as shown by the submission of the signed Proposal Title Page form) and that it meets any OGAPS requirements. Thus, students should consult with their advisor for guidance on preparing their proposal. As a rule of thumb, most proposals are about 10 pages long (single spaced) and include a description of the problem to be studied, an overview of the related work, a brief summary of any preliminary results, and a description of the research objectives and the planned approach.

  • OGAPS Form: Proposal Title Page
  • Deadline: The department requires that the preliminary exam be passed before the proposal can be submitted. The university requires that the proposal be submitted to OGAPS at least 20 business days before the Request to hold the final examination form is submitted to OGAPS. Precise deadlines are listed on the OGAPS calendar.

Apply for Graduation

Students need to submit an Application for Degree form in order to graduate.

  • Deadline: Normally in the first one to weeks of the semester. Late application will be allowed for an additional fee until later in the semester. Precise deadlines are listed on the OGAPS calendar.

Final Examination (Dissertation Defense)

The student must pass final examination (dissertation defense) given by the advisory committee as described in the graduate catalog. Please consult the Procedures for Ph.D. Dissertation Defenses page for more information about eligibility requirements, and scheduling and administration practices for Ph.D. final exams in the Department of Computer Science and Engineering.

  • OGAPS Forms: Request for Final Examination, Report of Final Exam (sent by OGAPS to the chair of the student's advisory committee)
  • Deadlines: As described on the Procedures for Ph.D. Dissertation Defenses page, there are eligibility requirements and deadlines for scheduling and reporting on Ph.D. final exams. Final exam deadlines are listed on the OGAPS calendar (usually about eight weeks before graduation).


A Ph.D. dissertation as described in the graduate catalog and on the OGAPS website. After the dissertation has been approved by the student's committee, the student should submit the following items to the advising office:

The student will need to submit the Dissertation Approval page in DocuSign. In DocuSign, use the email for the graduate program assistant and department head. Then, the student should submit an electronic copy (PDF format) of the dissertation to the Thesis and Dissertation Services Office.

  • OGAPS Forms: Approval Form
  • Deadline: Dissertation submission deadlines are listed on the OGAPS calendar (usually about six weeks before graduation). The dissertation cannot be submitted until after the final examination has been passed. Final corrected copies of the dissertation must be accepted by the thesis clerk no later than one year after the final examination or within the 10-year time limit, whichever occurs first. Failure to do so will result in the degree not being awarded.