Policies & Procedures

It is imperative that these procedures are carried out before a package or piece of equipment can be received by the end user. These procedures are quick to administer and most deliveries are processed within two working days after arrival in the department.

Purchasing

Faculty and staff may make purchases as long as State and System guidelines are followed. It is essential to have all items shipped to the address below and to have the name of the person requesting the order on the package. The quote, the packing slip and the invoice must be submitted before the Accounting Office can pay for the order.

Ship to Address:
TAMU ECEN
Attn: (your name)
188 Bizzell St.
WEB 076
College Station, TX 77843-3128

Receiving

All packages received in WEB 076 are signed for and logged by the Property Office. Everyone who receives a delivery will receive written notification when they are able to retrieve their packages from the Property Office. If no inventory number is required, most packages are processed immediately. If an inventory number is required, the Property Office must first create an inventory sheet and obtain and affix an asset sticker to those items. Items requiring an inventory number which have been bought from local vendors must be brought to the Property Office to be tagged with an inventory number before the payment can be vouchered.

Inventory

The information required to assign an inventory number to equipment includes:

• Serial number of the equipment
• Responsible faculty member
• Location where the equipment will be used
• Account used to pay for the equipment

Surplus Items

Unwanted or unused items can be assigned for surplus by contacting the ECEN Property Office through e-mail, by phone or in person.

The Property Office will research the items and submit the required paperwork to the TAMU or TEES Property Office for processing.  

Instrument Room Supervisor Duties:

1. oversee instrument room operations;
2. assign job duties to electronic technicians and student workers;
3. delegate Physical Plant/Telecommunications work orders;
4. confirm execution/delivery of above work orders;
5. maintain departmental safety policies and procedures;
6. maintain shop supplies and inventory;
7. repair and maintain electronic equipment;
8. modify new and existing equipment;
9. oversee PCB manufacturing process;
10. order, perform UG lab upgrades;
11. suggest purchases of new equipment;
12. assist research labs;
13. train student workers and/or electronic technicians;
14. manufacture and distribute report;
15. perform TA evaluations;
16. maintain key control for the department; keep necessary records
17. perform related duties as required.

Electronic Technician II Duties:

1. maintain and repair UG lab equipment and computers;
2. perform upgrades and/or modifications on UG labs;
3. assist TA on equipment and/or lab problems;
4. perform PCB manufacturing;
5. repair and do regular maintenance on UG and departmental printers;
6. assist oversee student workers;
7. assist in departmental moves;
8. assist in departmental package operations;
9. assist UG students on specific problems;
10. perform related duties as required by the supervisor.

Student Worker (part-time position) Duties:

1. check in/out lab parts and/or equipment;
2. distribute and tally TA evaluation sheets;
3. assist in department key control;
4. distribute and maintain departmental paper stock;
5. perform departmental moves as needed;
6. perform minor electronic repairs in UG labs;
7. used as runners for the department as needed;
8. perform odd job for the department as required;
9. assist on PCB manufacturing.

Network Manager

Create and maintain Novell Network accounts for all undergraduate and graduate students, faculty, and staff. This network enables undergraduates and graduate students to use the departmental PCs in the open labs as well as in the labs associated with classes. It also provides for printing capabilities for many faculty and staff.

Computer Support

Support the faculty and staff with software installation and problem solving on their PCs. Also support all software for the undergraduate computers in the open labs and in the labs associated with classes.

Specify, buy, and install new PCs for the faculty and staff and undergraduate labs.

Submit requests for network connections to CIS and configure computers for the network connections.

Troubleshoot software and network problems for all staff, faculty, and students.

Safety Officer

Act as the Safety Officer for the department. Serve on the Engineering Safety Committee as the Electrical Engineering representative. Assist the Office of Safety and Health with any safety related items in the department. Gather information on chemical inventories, MSDS records, and safety training for all faculty, staff, and students. 

Property Officer

Oversee the maintenance of inventory records for the department. This includes TAMU and TEES equipment.

Personnel reporting to Network Manager:

Staff

Henry Gongora performs the day-to-day duties of maintaining the department inventory records and also acts as the department purchasing agent. All requests for supplies and equipment should go to Henry in order provide more efficient tracking of inventory.

Student Workers

The student workers provide assistance in troubleshooting and maintaining all departmental computers including all labs, faculty, and staff.

For Undergraduate Labs

TAs report computer-related problems to the computer group located in room 076 Wisenbaker Engineering Building; instrument problems should be reported to electronic technicians in room 420 CE/TTI Lab Building for immediate response.

Departmental Problems

For problem with computers or printers, please report to the computer group located in room 076 Wisenbaker Engineering Building.

Departmental Jobs

For jobs that require work orders or involve a move, please report to the instrument room supervisor for scheduling