Graduation Process

CONGRATULATIONS! Master of Engineering students

Some helpful information below. Mouse over active links.

PETE 692 (non-thesis) professional report/project. One-on-one course with your Chair (Advisor).

NOTE: Deadlines to defend are usually around 2nd week November, 2nd week April, or mid-July. Please review the dates and deadlines on the Office of Graduate and Professional Studies website: at start of semester.

Every professor may have his/her own writing style.  There are no strong guidelines for the content/length/etc. on the M.Eng. report; however, generally speaking, it should be comparable to an SPE paper (15 pages of text (Times New Roman 10 pt, single-spaced) with another 10+ pages of figures/tables). Check with your Chair (Advisor) as to their preference for writing your PETE 692 professional report.

PETE 692 is what the Office of Graduate and Professional Studies (OGAPS) refers to as "final examination"; however, we refer to it often as the final report or final project. When OGAPS asks you to submit the Request and Announcement of the Final Exam (RAFE) (see below under Steps to Graduation), it is a form that you are filling out stating the date/time you will present your written report (final exam) to your committee. 






    1. Apply for graduation and pay the fee. Highly recommend to have this done at start of semester.
    2. Have all courses (listed on your degree plan) been "met?"
    3. Are there any holds?
    4. Is your degree plan below 3.0 and/or any D's or F's? If so, you will have to either retake the course(s) or take additional courses. Please note that the D's and F's stay on your transcript even though replaced by other courses; that is why your overall (transcript total) GPA must also be above 3.0.


Until your chair approves your PETE 692 written report, and confirms it is ready to be presented to your committee, keep writing.  

    1. Once your professional paper is approved by your chair, Contact your members to find a date/time for you to present (a.k.a. defend/defense) the professional report (a.k.a. 692 project).
    2. Your chair is required to attend (whether in person or remotely); however, if your member or outside member cannot make it – ask your chair, or DL Staff, who they recommend to substitute.
    3. After all committee members agree on a date/time - send Laura a request for a conference room. Conference rooms fill fast, as well as the faculty calendars. Start looking at dates early in the semester.
    4. Be sure your committee receives a copy of your final paper at least 3-5 days in advance of your defense. This allows them time to review and make any suggestions and formulate questions. 
    5. The day before your defense be sure they receive a copy of your PowerPoint presentation, as well as the DL Staff.
    6. Presentations average about 20 minutes, seldom longer than 30 minutes. Q&A can range between 10-20 minutes. If you are presenting out-of-town, please run a test run on video conferencing a day or two in advance. Contact Mrs. Mary Lu Epps
    7. If you are defending in town, you may bring friends and/or family members. Offering snacks to your committee members is optional.

Contact Information: /petroleum/academics/distance-learning/contact-info


    1. Once date/time/room is all set, then fill out the REQUEST AND ANNOUNCEMENT OF THE FINAL EXAM (RAFE) form (see link below) with committee names in the proper places. Once filled out, then send to Laura to obtain the signatures; do NOT include OGAPS on the email.  
    2. Although the department head and graduate advisor signed the degree plan, they are not part of your committee only part of the approval process. 

Suggestion: Highly recommended is using when trying to find days/times that work for your three committee members. First secure a few dates/times that work for your chair and then forward those dates/times to other members via This saves on numerous emails going back and forth. Copy Laura on emails to Dr. Maria Barrufet.

Note: other DL and campus students are also finding times with the same professors you have; therefore, the earlier the better when securing a date/time to defend (present your paper).

REQUEST AND ANNOUNCEMENT OF THE FINAL EXAM (RAFE):  PDF Download Link [SAMPLE RAFE (20KB)] Works best when saved to your computer to make changes and then attach to email.

NOTE: This form must be submitted ten (10) days prior to your exam date; or, ten days prior to the final date listed under OGAPS exam deadlines for Master of Engineering (non-thesis) students. See dates and deadlines link below.

NOTE: Obtaining approval signatures can take a day or more.

    1. Do not wait until last minute, you may not graduate.
    2. Paperwork can take more than a few days to be reviewed for approval and then entered in to system by OGAPS (and why the 10 days advanced notice is highly recommended. Hundreds of other students are also graduating).

Once received at OGAPS, it is --first come, first serve-- in their approval process.


Contact Ms. Mary Lu Epps for help with setting up your presentation via teleconferencing (see contact link for email/phone).  She will need to know if you, or any committee members, are attending off-campus for video conferencing. The DL Staff will need to know the date, time, and location; and of course, your committee members; as well as, a copy of the both your report and PowerPoint presentation. As mentioned above, contact Ms. Epps for a test run when defending off-campus. Do this test run a day or two in advance of your presentation.

If you defend here, you will use your NetID and password to get in to the system.


  1. Click on ceremony details above or go to for information on the graduation ceremony, line formation, when and where to arrive, cap and gown information, and other important details. Please take time to review the web site.
  2. Degree Audit: check your status and make sure you cleared for graduation.


  • Remove yourself from the PETE Listserv.  [to avoid receiving all the friendly reminders]

To unsubscribe, send a message to and in the BODY put UNSUB pete-dl-tamu

  • Keep your profile updated via The Association of Former Students.
  • If you did not order your Aggie ring, click on the active link to order. 
  • Every now and then, drop us a line.
  • Send the DL Staff (see contact link for emails) the title of your presentation.
  • Let the DL staff know whether or not your report and/or presentation can be used as an example for future DL students.
    • We will not use it without your permission.